Admission is generally on a rolling basis; there are no application deadlines. But priority is given to UCLA students. Prospective residents are required to turn in the application with the $35 fee. Regular processing of an application will take approximately between 2 to 4 weeks (Express processing will take 5 business days). Please Do Not send more than one application. You only pay one application fee per application. All applications must be manually signed, not typed in, and sent in with proof of student status (i.e. copy of Id, admission letter, I-20 etc.).
Applicants will be contacted only after the application has been processed (during the above-mentioned period) and given a result (i.e. admitted, denied, or waitlisted). The UCHA may not contact you prior to formal approval.If approved, UCHA (the office of the Executive Director) will contact (write or E-mail) the applicant informing of his/her admission and requiring confirmation from the applicant by payment of the reservation fee. This fee, while non-refundable, will be credited towards the first room and board contribution (payment) of the quarter, and will need to be paid by the due date as specified by UCHA. On receipt of the reservation fee, UCHA will inform applicant of his/her reservation, and specify the official check-in date. On the date of check-in, the newly admitted member is required to make payment of the deposit, membership fee, and any early check-in charges (if any) as well. The member fee is a one-time fee, to join the Association. The security deposit is refundable, and kept for the entire duration of your stay at the UCHA. It will be forwarded to the member after official check-out on request.
All contracts are for a minimum of one quarter (approximately eleven weeks), or at least one session in the summer. All contracts renew automatically unless you give official notice of cancellation. Contracts are also automatically renewed assuming you remain a member in good standing or unless the UCHA gives you official notice of cancellation.
If you wish to leave mid-quarter you are still responsible for the entire quarter's room and board payments regardless of the actual days spent at UCHA. In addition, there will also be a $100.00 breach of contract fee for non-fulfillment of the contract and quarterly chore requirements (if you choose to leave early).
If you wish to avoid this, you may find a qualified candidate to replace you. If the replacement is accepted by the UCHA then room and board charges will be pro-rated effective the week of the replacements official check-in. Please note, replacements do not inherit the seniority or priviledges of the person they are replacing. A replacment is only for the purposes of having room/board charges pro-rated.
Usually, you would check-in on the official check-in day of each quarter. Should you wish to come in earlier, that may be possible depending on vacancies. You should email the admissions office (email@example.com) well in advance of your intended arrival to verify possibilities. The early check-in charge is @$25/day. As your contract starts effective the day of your check-in, the early check-in charge includes food, your weekly chore contribution and other obligations. If you needed to check-in mid-quarter or at any other time earlier or later, that may be possible, but you need to first confirm the dates with the office by emailing the official address (firstname.lastname@example.org). Members who want to increase their seniority may also check-in earlier to the official check-in day. Please note however, you may check-in only after receiving written confirmation of a space for you. All check-ins need to be during official hours: M-F 10:00AM - 6:00PM. We are closed on Saturdays, Sundays and holidays, so, please email (email@example.com) to confirm holiday schedule or check this website (SERVICES section for holiday schedule details).Billing information: if you check-in within two weeks of the official check-in date, then the early check-in charge is @$25/day. If you want to come in even prior to that, then you will be billed on a pro-rated rate basis effective the week of your arrival through the end of the UCHA quarter (see RATES section). All early check-in fees are due at check-in, along with payment of the deposit and membership fee (all prices include food and utilities, and require that you perform your weekly chore and all other obligations (including bathroom obligation), as per your contract/rules of the Association.
All first quarter members are required to help-out (do their chore requirement) in one of three areas: Kitchen, Facilities and Security. A member may transfer to a different crew (i.e. Office, Co-op store, social etc.) the second quarter and after.
Explanation of Shifts:
Kitchen: The kitchen is open for service from 6:00am each morning (starts at 8:00am on the weekends) till 10:00pm each night (ends at 9:00pm on the weekends). Members will select a specific day and time (at check-in), to work in any four-hour time slot (i.e. shift) each week. The time slots available are based on the needs of the department. You may continue to do your chore at the same time each week unless you need to change your time or crew. Working in the kitchen usually entails helping in serving food, washing dishes, pots/pans, preparing salad items and a variety of clean-up projects(i.e. mopping,sweeping etc). All students work under the direction of a supervisor popularly known as the KC (Kitchen Chief).
Facilities: Here too each member works under the direct supervision of the manager or supervisor for the day. Projects include fixing and assembling furniture, painting, and assisting the full-time staff with a variety of miscellaneous duties. Duties also include: Sweeping/Mopping the public areas of all three buildings,emptying trash,vacuuming etc.Security: All shifts are in the evening/early morning (i.e. 11:00pm to 6:00am) and crew members work largely unsupervised. Duties include patrolling the buildings and monitoring the presence of non-members. Additionally, crew members may be requested to work extra hours at special events.
Bump is the day a new resident obtains his/her permanent room. On an assigned date (Usually the second or third week in a new quarter), all new members (and those old members who would like to try a different room), assemble in the cafeteria, where they are called upon one-by-one, and according to their seniority i.e. days they have been living at UCHA (including the summer and/or the break periods, if applicable) to select their new room.
At this event (i.e BUMP) there will be a display of all rooms that are open for selection. Members may improve their seniority by teaming up with more senior members (e.g. If you team-up with a member who has been living here for one year, then, you will both have an average of six months seniority each).
It is not possible to assess one's chances for getting a room of your choice, as it depends on a variety of factors such as the number of residents participating, the amount of senior Co-opers competing, and the resulting vacant rooms open for selection. But on average it takes approximately two years to get a single. Obtaining a double is a bit easier (approximately two quarters), but again, it depends on the competition (at each Bump).
This event is held every quarter (no Summer Bump), and you don't have to Bump a second time unless you want to change a room, be with a friend in a different room, or you are required to for not meeting the membership standards in a quarter. Depending on space/room availability, and with the consent of both parties, you may apply to live with a member of the opposite gender (possibilities will vary each quarter). This event is solely organized by the membership committee (also known as Memcom), and they entertain questions and inform students of details regarding the process during the week of and preceding this event.
Members continuing to the next quarter are allowed to stay on the premises during break periods for no extra fee. Members checking-out/not staying for the next quarter, however, will be assesed a per-diem charge (daily charge) for stays after the official check-out day. Any per-diem stay is only till the day prior to the start of the new quarter. Any stay into the new quarter would assume responsibilities for the new quarter, and would make the member responsible for the room and board charges for the entire new quarter. All stays during the break periods include members having to perform their chore and other obligations as one would during a regular quarter/contract. Utilities and Food are also provided during this period (as a curtesey and assuming staff availability).
Members do not need to re-apply each quarter. Contracts are automatically renewed each quarter (assuming you remain a member in good standing) unless you give notice of intent to move-out. This notice may only be given 30 days prior to the end of a quarter (see SERVICES section of website for check-out dates). For a member checking out, he/she would need to re-apply to check back in to the UCHA at a future quarter. Only members who left in good standing will be eligible to be re-admitted.
Health Insurance: Prospective members should know that as the cost of Health Care in the United States is expensive, it is advised to consider obtaining health insurance as recommended by the institute you are planning to attend. Or if you choose to waive this option, then on the alternative, consider a comprehensive insurance policy that includes (but not limited to), emergency care, doctor's services, inpatient & outpatient hospital care, basic surgical procedures, prescription drug coverage, mental health service, vision care and dental care.
Other Insurance: The UCHA also does not assume responsibily for any personal injury or property damage or loss of property or damage to personal property/items caused by any source. As such, the member is advised to obtain his/her own insurance as necessary, while in residence at the UCHA.